Instead of using a general journal to post an import VAT invoice, you can use a purchase invoice.

To set up purchasing for posting import VAT invoices

  1. Set up a vendor card for the import authority that sends you the import VAT invoice. The Gen. Bus. Posting Group and VAT Bus. Posting Group must be set up in the same way as the general ledger account for the import VAT. For more information, see How to: Register New Vendors.

  2. Create a Gen. Product Posting Group for the import VAT and set up an import VAT Def. VAT Product Posting Group for the related Gen. Product Posting Group.

  3. In the Search box, enter Chart of Accounts, and then choose the related link.

  4. Select the import VAT general ledger account, and then on the Home tab, in the Manage group, choose Edit.

  5. On the Posting FastTab, select the Gen. Prod. Posting Group setup for import VAT. Microsoft Dynamics NAV automatically fills in the VAT Prod. Posting Group field.

  6. In the Search box, enter General Posting Setup, and then choose the related link.

    In the General Posting Setup window, create a combination of the Gen. Bus. Posting Group for the VAT authority and the Gen. Prod. Posting Group for import VAT. For this new combination, in the Purchase Account field, select the import VAT general ledger account.

To create a new invoice for the import authority vendor once you have completed the setup

  1. In the Search box, enter Purchase Invoices, and then choose the related link.

  2. Create a new purchase invoice.

  3. In the Buy-from Vendor No. field, select the import authority vendor, and then choose the OK button.

  4. In the purchase line, in the Type field, select G/L Account, and in the No. field, select the import VAT general ledger account.

  5. In the Quantity field, type 1.

  6. In the Direct Unit Cost Excl. VAT field, specify the VAT amount.

  7. Post the invoice.

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